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Three Keys to Proper Small Business Software Management

by | May 28, 2018 | Business, MyTek Blog

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Every company usually relies on some form of small business software so they can function properly, so when you’re looking for one for your company you need to make sure it is your best option. This may sound like a huge step, but it can be pretty simple when it is broken down into three steps: leveraging your assets, testing the strategies you are offered, and understanding the solutions you have.

Leveraging the Assets Available

First, you have to find a small business software solution that will meet your needs and you’ll want to resist taking the easy route by finding a simple solution that covers only some of your needs. If it doesn’t cover exactly what you need and what you’re looking for, how secure can you really ensure your business will be? This is why you should select a solution that has comprehensive coverage and checks off everything on your list.

Knowing what your needs are before you go looking (like productivity suites and payroll systems) will ensure that you are checking off your boxes and finding a solution that will be perfect for your unique company. 

Managing Small Business Software Licenses

Before your system is implemented, you will need to understand the licenses your company is agreeing to. If one of you team members accidentally oversteps this legal agreement, it may cost your company a good amount of money. You should always be aware of the legal agreements and licenses you are agreeing to so you and your team don’t overstep or cause issues later down the line. 

This can be done by talking about your IT administrator to ensure that you are all on the same page and know all of the rights that your organization has to its software. You will also be making sure that your IT team knows about these licenses and that keeping your software registered, working properly and licensed is at the forefront of their plan.

Understanding What It Is You Have

As we mentioned, small business software is a big deal and becomes really important for small businesses. When it comes to managing your software, there are so many little things that need to be known. Beyond cost and compatibility, while important, there are so many other efforts you’ll have to be on top of. 

If you’re searching for management, you’ll need to compile a list of software and requisite licenses that your software requires. You’ll even want to break it down into how the software is housed (cloud, server, etc.) and you will want to include every detail from the operating systems to what productivity apps your team uses.

Once the list is ready to go, you’ll want to look back over it to make sure that everything is being utilized legally. This will give you peace of mind and will also be a reminder as to when things need to be updated and when other things expire. You will also want to keep track of how much you are spending on troubleshooting and the misuse of your systems. 

If this sounds overwhelming, it doesn’t have to be. MyTek has trusted IT professionals who can help manage your system and keep your hardware, software, and network ready to go at all times. We also offer a complimentary on-site small business tech assessment. 

ABOUT THE AUTHOR

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Tim Tiller, LMSW

 
Tim Tiller, MSW brings a deep service background to his role at Mytek, having graduated from McDonald’s management training program, fresh out of high school, and working his way up through the ranks in the hospitality industry. He has led two prior companies – Multi-Systems Inc., an IT-focused organization providing technology to hospitality companies (where he was named President at age 36), and most recently, as Chief Operating Officer for Jewish Voice Ministries International.

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