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Tip of the Week: Keep Your Gmail Messages Private

by | Feb 17, 2021 | MyTek Blog, Tip of the Week

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Tip of the Week: Keep Your Gmail Messages PrivateGmail has proven to be as secure as most other email platforms, but while email is email, there are times when you send one that isn’t opened promptly and you’d rather not have the information in that message get sent around or archived where you can’t control it. Fortunately, Gmail has added a feature that allows users to send messages that will delete themselves in a predetermined time frame, and work to keep the contents of those messages from being shared. Let’s take a look at them today.

Introducing Confidential Mode in Gmail

We’re all familiar with the secret agent that has a mission briefing that will self-destruct when it finishes. Made popular recently by the Mission Impossible franchise of movies, Gmail now gives users the ability to essentially do this. Users that don’t want messages to disintegrate over time can also send a passcode via text message that the recipient must enter to read the contents of the email. Pretty useful stuff.

Using Gmail’s Confidential Mode

Once you have the Compose window up, you will want to click on the little icon of the padlock and clock next to the Send button. This will toggle confidential mode on/off. Clicking on it will bring up a compose window in Confidential mode.

From here you can set the message’s expiration date if you so choose. It ranges from a day to five years, and you can select to provide a passcode for further security. If you do select to have a passcode, you will then be prompted to enter the phone numbers for both your phone and the recipient.

On mobile, Gmail offers additional confidentiality, using a similar process. To compose a confidential email, open the three-dot menu and select Confidential mode, and then select the preferences you’d like for that particular message.

Obviously, this doesn’t guarantee security, but it will go above and beyond just sending a standard email.

If you would like more tips and tricks, check back weekly for the tip of the week. If you are looking for help with your IT and security feel free to contact us or call (623) 312-2440.

 

 

 

ABOUT THE AUTHOR

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Tim Tiller, LMSW

 
Tim Tiller, MSW brings a deep service background to his role at Mytek, having graduated from McDonald’s management training program, fresh out of high school, and working his way up through the ranks in the hospitality industry. He has led two prior companies – Multi-Systems Inc., an IT-focused organization providing technology to hospitality companies (where he was named President at age 36), and most recently, as Chief Operating Officer for Jewish Voice Ministries International.

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