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MyTek Blog

MyTek has been serving the Arizona area since 2009, providing IT Support such as technical helpdesk support, computer support, and technology consulting to growing Phoenix businesses.

What is Microsoft Teams and How to Use Teams

Microsoft Teams, referred to as Teams, is a communication and collaboration platform that is ideal for workplaces, especially remote workers. Teams combines chat, video meetings, file storage, project management and application integration all within one tool. It is the teamwork hub in the Microsoft 365 Office suite.

How to Get Started Using Teams

Once you have installed Microsoft Teams, you’ll sign in with your Microsoft 365 username and password. Within Teams, you’ll see a menu on the left-hand side with several options, including an icon for Teams and Channels.

What is a Team in Teams?

A team in Teams is a collection of people, conversations, files and tools that live all together in one location. A team is where a group gather together to work collaboratively across an organization.

What is a Channel in Teams?

A channel in Teams a discussion in a team that is specific to a department, project or topic. For example, within an organization, everyone will likely be on the team in Teams, but only certain individuals will be in different Channels, depending on their roles and responsibilities.

Breaking Down Microsoft Teams’ Features

To fully understand what is Microsoft Teams, it’s a good idea to dive into some of its key features. Within Teams, a comprehensive suite of services exists to support an effective, efficient and economical remote workplace environment. Let’s take a look at some of Teams’ most useful and used features.

How to Communicate in Teams 

Within Channels, posts are organized by date and then threaded to keep all communication related to that Channel organized and in one location. To respond to a thread, simply find that thread and click “Reply,” add your message and hit “Send.” To specifically get a fellow co-workers attention, use the @ symbol then type their name (or select them from a list that appears). To send a message to everyone in the Team or Channel, use @team or @channel and then type your message.

Conversations in Teams

You can start a conversation in teams for the entire team. To do so, simply select the Team and Channel, write your message and click “send.” You can also start a conversation with one or more individuals. To do so, in the “to” field type the person(s) name, write your message and click “send.” Once you’ve started a conversation, all of the replies will stay within that message chain. This makes is useful if you need to go back and find something from that conversation later.

Impromptu and Scheduled Meetings in Teams

Within Teams, you can conduct both scheduled and impromptu meetings. To schedule a meeting, simply click the Calendar icon in the menu, then select “+ New Meeting” in the upper-left corner. For impromptu meetings, navigate to the Channel and click “Reply,” then the camera icon. Enter a name for the meeting and invite others in that Channel to join.

Sharing Files in Teams

Another useful feature in Teams is the ability to share files and keep them altogether in one location. To share a file, click “Attach” (paperclip icon) under the box where you want to share your message, select the file location and then the file you’d like to add. To work with files in Teams, click the “File” icon on the left to see all of the files shared across all of your Teams. You can narrow down by Channel by clicking Files at the top of a Channel.

Adding Apps to Teams

A nice feature in Teams is the ability to add Apps that are used often within the organizations. On the left, select “Apps” to add apps you want to use in Teams. The apps can be made available to everyone, or an employee can set-up apps just for themselves.

Have Some Fun in Teams and Add Personality to Your Interactions

Working remotely does not have to be without humor and fun. To add some personality to your interactions in Teams, you can use the “Sticker” option in the message box to add stickers or memes. You can also add an emoji or GIF.

Next Steps with Teams

We hope this post has helped you understand what is Microsoft Teams and how valuable it can be for an organization, notably one moving to a more remote workforce model. At MyTek, an Arizona managed IT services company, we’ve worked with many organizations to help them make a successful transition to using Microsoft Teams. And, we can help your organization do so also! Give us a call at (623) 312-2440.

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Automation Will Be Key for Future Businesses

Automation Will Be Key for Future Businesses

Many businesses have found it extremely hard to cope with restrictions levied by lawmakers because of the COVID-19 pandemic. This has sent business owners and decision makers looking for solutions to their revenue problems. The most popular solution is to automate some of the work that was typically done by human resources to try and slice some of the demands on their capital. Today, we will tell you how automation is here to stay in business. 

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IT Can Fill In a Lot of Gaps

IT Can Fill In a Lot of Gaps

When the stay-at-home orders were reigning down early in March, people weren’t sure just how long precautionary measures would last. Now that a large percentage of the workforce is either out of work, just returning to work, or working from home after nearly 100 days, it has proven to be one of the most challenging periods for businesses in contemporary business history. Today, we’d like to flip the narrative a bit and talk about three technology solutions that can fix some of your business’ problems in a time when there are plenty to fix.

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Tip of the Week: Time Management at Its Best

Tip of the Week: Time Management at Its Best

You can make more money, but you can’t make more time. Making the most of your time at work isn’t always easy. There are all types of unexpected distractions that take up a lot of time, so you should know what works to help you get the most out of the time you do have. Today, we present three considerations that will help you manage your time better.

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IT Security Audit

IT Security Audit

A security audit is designed to test the overall integrity of your business when it comes to its IT security. In today’s environment, businesses need to have strengthened fortifications in place to protect themselves from cyberthreats, and these fortifications need to be properly tested and reviewed over time. Let’s talk about some of the types of audits and their benefits, and how you can assess your security.

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Microsoft Teams, referred to as Teams, is a communication and collaboration platform that is ideal for workplaces, especially remote workers. Teams combines chat, video meetings, file storage, project management and application integration ...

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